Finance / Office Administrator

Job Overview

The Optimised Group brings together a complete suite of services to manage commercial businesses energy needs more efficiently driving down costs, reducing carbon and driving a carbon reduction strategy. The three businesses have a wealth of experience and domain knowledge in their respective areas, through the combination of technology, domain expertise and process will drive significant savings for our clients. The combined entities within the Optimised Group enable us to bring together the relative services for many vertical markets. These services in isolation of each other already provide many benefits to our clients. These tailored services delivered together bring economies of scale and greater overall enterprise energy management bringing a unique proposition to our clients. 

Due to our continued growth, we now have an exciting opportunity for a Full-Time Experienced Finance/Office Administrator to join our Office team for the next phase of our expansion. 


Optimised Group are looking to recruit an experienced, highly motivated and organised Finance/Office Administrator to join our team either based at our Ashby-de-la-Zouch. This is a varied and exciting role that encompasses a wide range of tasks and responsibilities within a growing Group of companies. You will be working as part of a small but busy team in a modern office with onsite parking available. You will be responsible for completing a variety of finance administration work to assist the Group Finance team and also provide additional general administration support across the Group including reception duties.

What you will be doing

  • Raising and placing purchase orders

  • Purchase ledger duties including tracking and coding invoices and entering them onto Xero accounts system

  • Ensure that Sales Ledger Accounts are set up as per the information in Kimble and are maintained in line with current client details held

  • Credit check customers

  • Invoice and log energy supplier commissions based on statements received, in line with the supplier commissions procedure Credit control, effectively chasing outstanding debts

  • Sales ledger Intercompany recharges

  • Resolving queries effectively in a timely manner

  • Weekly Period Closing to include removing resource usage and contacting relevant delivery team manager with errors 

  • Reception duties, welcoming visitors, making drinks, answering and transferring external phone calls for the Group

  • Ordering lunch for meetings

  • Sorting in and out post/packaging

  • Scanning and filing of documents

  • Ordering office supplies including; stationery and kitchen supplies

  • Booking travel and accommodation when required

  • Assisting the Office Manager with adhoc administration duties as required.

About you

The ideal candidate will have an administrative background with at least 2 years’ experience of working hands on in an office finance administration role and will possess the following skills and qualities:

  • Strong administrative skills

  • Some accounts experience (Sales Ledger, Purchase Ledger)

  • Excellent organisation and interpersonal skills, able to prioritise workload to deadlines with good time management

  • Happy to work alone and autonomously, but equally happy to be part of a small team and ‘help out’ within the team where required

  • Good knowledge of Microsoft Office based systems, to include Word and Excel

  • Knowledge of Xero accounts package would be advantageous


To be suitable for this role you will previously have worked as an Office Assistant, Administration Assistant or Accounts or Finance Assistant and be local to Ashby-de-la-Zouch (Leicestershire).

Desired qualifications / experience

  • GCSE – English and Maths - Minimum C and above (Essential)

  • Accounting Qualification - AAT Level 2 or equivalent (Desirable)

  • Administrative Qualification - NVQ Level 2 (Desirable)


What we offer you

To reward your hard work and commitment we offer a competitive salary and lots of benefits.


These include:

  • Salary negotiable depending on experience

  • 24 days annual leave plus bank holidays

  • Contributory Pension scheme

  • Free onsite parking and a modern office

  • Company healthcare package on successful completion of probation period

Salary: TBC

Reports to: Finance Controller

Location: Ashby de la Zouch, Leicestershire 

Employment Type: Permanent

Please apply by attaching a copy of your current CV and a covering letter detailing why you feel you would be suitable for this role.

Unfortunately, we cannot respond to everyone. If you have not heard back from us with 14 days

your application will not have been successful.

We celebrate diversity and value equal opportunity;

We want to build a team which represents a variety of backgrounds, perspectives, and skills, and we decide employment based on merit and potential.

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© 2020 Optimised Group Ltd

109-112 Lancaster House, Amy Johnson Way, Blackpool, FY4 2RP, England, UK

01253 209000